Job Description
Position Summary
Under the direction of the Community Arts Manager, independently performs a wide variety of responsible, complex, and confidential administrative and event coordination duties in support of the City of St. George Community Arts Division. Collects data, exchanges information, answers phones, and greets and meets with visitors. Relieves management of administrative routine by handling such items as independently responding to correspondence, reconciling Community Arts Division revenues, or coordinating Parks and Community Services Department/Community Arts Division events.
Essential Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
1. Supports all aspects of the Community Arts Division programs and City-sponsored programs and events. Contacts artists, agents, and vendors; determines availability; and prepares and processes contracts, insurance, permits, licenses etc. Coordinates various activities with private citizens and City departments. Site coordination, registration, ordering supplies, reservations, set-up and take down. Participate in or lead events as needed. Events include but are not limited to:
a. St. George Marathon
b. St. George Art Festival
c. Concert in the Park
d. Movie in the Park
e. Pips in the Park
f. Art in the Park
g. Sweetheart Swing
h. Excellence in Arts Award Reception
i. Arts Summit
2. Oversees and Facilitates the reservation systems (online, phone, email, etc) for us of the community
arts buildings (Social Hall, Opera House, Dixie Academy Building, Community Building, Electric
Theater and Electric Theater Center) to determine availability, execute contracts and leases, and
coordinate with Technical Theater Coordinator to determine technical needs of customers.
3. May Supervise part-time PIPS Staff, event staff, temporary event staff, and volunteers, by participating
in hiring process, training, coordinating work volume, and approving time cards.
4. Plans and implements marketing, including social media and website, strategy and updates as needed
for Arts division. Assists in ordering flyers, posters, and materials for all arts programming and ensures
public access to materials. Utilizes social media platforms to promote events and activities as well as
communications to the public.
5. Research and plan programs that meet the mission and goals of the department, including the
fundraising and grant-seeking aspect of program management.
6. Participates in preparation and administration of Community Arts Division budget as it relates to events
coordination, submits budget recommendations to Community Arts Manager, and monitors
expenditures.
7. Acts as support staff to various committees and boards as needed (Arts Commission Board) in order to
facilitate the development and presentation of established or proposed programs and activities.
8. Participates in general planning for better quality and more efficiency in the Community Arts and
Events Division.
9. Schedules office equipment maintenance and arranges for repairs when necessary.
10. Performs projects as they become apparent or as the Parks and Community Services Assistant Director
of Arts and Events or Community Arts Manager assigns.
11. As needed, completes clerical tasks: answers telephones, writes reports and letters, and handles routine
requests and other secretarial functions.
12. Performs other related duties as required.
Typical Physical/Mental Demands/Working Conditions
Intermittent sitting, standing, and walking. Handling of light weights and pleasant working conditions with
little or no exposure to hazards. May be exposed to discomfort associated with constant monitoring of
computer video display screens. Intermittent exposure to stress as a result of human behavior, human error,
work deadlines, and the demands of multiple complex projects. Attendance at some night functions or
irregular working hours may be required.
Minimum Qualifications
Qualifications
Education: High school diploma or equivalent with courses in business, modern office procedures,
computer applications, English language, and arithmetic. An associate of arts degree or arts
administration courses and certificates are desirable.
Experience: Minimum of two (2) years full-time, increasingly responsible administrative and/or program
management experience. Experience in public relations and customer service preferred. College
education may be substituted for experience on a year-by-year basis.
Licenses and/or Certifications: Possess a valid driver's license. A valid Utah Driver's License must be
obtained within 60 days of hire and be maintained throughout employment. Ability to obtain a CDL
license.
Knowledge, Skills, and Abilities
Knowledge of:
• Art disciplines and trends and their methods of operation.
• Public relations skills.
• Grant Writing and reporting
• Social Media Advertising and Marketing
• Modern office terminology and procedures, telephone techniques, and time management skills.
• Human relations and organizational skills.
• Letter and report composition; grammar and punctuation; and computer software applications, including
word processing, spreadsheets, and database programs.
Ability to:
• Demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential,
controversial, and sensitive nature.
• Establish work priorities and remain flexible.
• Demonstrate effective verbal and written communication skills.
• Meet established deadlines.
• Establish and maintain good working relationships with all levels of City staff and the public.
• Communicate clearly and distinctly with visitors and telephone callers.
• Work independently and make sound decisions.
• Sit and operate computer equipment for long periods of time.
To Apply
Submit a completed City of St. George Employment Application online at careers.sgcity.org. Applications are reviewed on an ongoing basis. This Position closes 06/12/2024 12:00 AM. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. The City of St. George is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, color, national origin, age, disability or genetic information. We make reasonable efforts to provide reasonable accommodation to disabled candidates.