Job Description
Position Summary
Under the direction of the Human Resources Director, performs routine to complex technical duties as required for the City of St. George to support the total personnel program. Responsible to: Administer a range of activities related to EEO reporting, DOT requirements, and special projects. Supports the Human Resources Administrators and Human Resources Director in all human resources and payroll functions.
Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only, and is not a comprehensive listing of all functions and tasks performed by positions in this class).
1. Promptly answers Human Resources department telephone calls. Routes calls to the appropriate party and provides information as appropriate.
2. Coordinates monthly and quarterly random drug screening for existing employees.
3. Performs monthly driver record checks and audits.
4. Performs FMCSA Clearinghouse and FTA employment and drug and alcohol checks. Tracks, updates and maintains multiple DOT spreadsheets (CDL/Medical DOT Card/Drug and Alcohol Policy).
5. Provides volunteers and independent contractors with necessary paperwork including background check forms and drug screens and tracks the process through completion. Completes background checks on all City volunteers and independent contractors.
6. Creates, tracks, updates and maintains multiple spreadsheets (employee email list/group, etc.).
7. Assists with employee-related meetings and programs.
8. Prepares new hire paperwork. Create new hire folders and files; ensure all legal documents are obtained and maintained (e.g., W-4, I-9, ROA documents).
9. Performs all of the necessary steps for archiving terminated employees; including but not limited to pulling
Direct Deposit and I-9 forms (electronic and paper) moving those documents from active to terminated, scanning files into employee archive, distributing URS notices to part-time employees, etc.
10. Maintains and updates Human Resources page and information on the City’s eNet.
11. Performs routine employee demographic updates to payroll and benefit systems.
12. Assist with monitoring and distributing all legal notices and City notices that need to be posted at all required City locations.
13. Provides assistance to the Human Resources Administrators, Payroll Coordinator, and the Human Resources Director as needed.
14. Assists with responding to job posting inquiries. Assists with recruiting, screening, interviewing and hiring full-time, part-time, and seasonal employees.
15. Assists with Payroll functions and with the City’s time entry system. Participates in training and updating employees on the time entry system.
16. Assists in the annual open enrollment for benefits, including reviewing paperwork and forms for cafeteria plan, Flexible Spending Accounts, Health Savings Accounts, etc., for accuracy and completeness.
17. Assist in filing all employee paperwork.
18. Performs duties of a City Notary Public.
19. Performs other related duties as required.
Typical Physical/Mental Demands/Working Conditions
Sitting or standing for extended periods of time operating assigned computer or office equipment. Intermittent walking. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with computer keyboard use and monitoring of computer video display screens. Intermittent exposure to stress as a result of human behavior, human error, work deadlines, and the demands of multiple complex projects.
Minimum Qualifications
Qualifications
Education: Bachelor’s degree in a business-related area or equivalent Certifications required. Education can be substituted with experience in human resources or similar experience on a year-for-year basis.
Experience: Minimum of one (1) year full time, paid, progressively responsible human resources experience performing similar duties required in this position.
Licenses and/or Certifications: Must possess a valid driver license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment. Must become a Notary Public within 60 days of hire and maintain throughout employment.
Knowledge, Skills and Abilities
Knowledge of:
• Equal Employment Opportunity principles and laws.
• Department of Transportation, Federal Motor Carrier Safety Administration and Federal Transit Administration policies and practices.
• Modern office terminology and procedures, telephone techniques, and time management skills.
• Letter and report composition; grammar and punctuation; and professional business writing skills including letters, reports, forms, table of contents, bibliographies, etc.
• Computer software applications and browsers/social media.
• Payroll systems and administration
• Basic employment laws and practices.
• Basic human resources principles and practices.
• Healthcare and benefit programs.
Ability to:
• Type 45 words per minute (net) tested.
• Demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
• Establish work priorities and remain flexible while meeting established deadlines.
• Remain calm and mentally alert.
• Perform routine and specialized duties for long periods of time.
• Establish and maintain effective working relations with elected officials, department heads, the public, and officials and employees of other jurisdictions.
• Work independently and make sound decisions.
• Coordinate information, arrangements, and correspondence with minimal guidance.
• Communicate effectively orally and in writing, draft documents and gather information with minimal instruction, independently research and resolve recurring problems.
• Operate various computer software and spreadsheet programs; maintain data bases and hard copy filing systems.
• Deal with constantly changing priorities.
• Provide courteous information and service to the public and other City staff.
To Apply
Submit a completed City of St. George Employment Application online at careers.sgcity.org. Applications are reviewed on an ongoing basis. This Position closes 06/18/2023 05:00 PM. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. The City of St. George is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, color, national origin, age, disability or genetic information. We make reasonable efforts to provide reasonable accommodation to disabled candidates.