Job Description
Position Summary
Under the general supervision of the City of St. George Energy Data Coordinator provides working level secretarial, clerical, and planning support.
Essential Job Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
1. Provides administrative support to the Energy Services Department.
2. Operates a personal computer to generate letters, reports, statements, memorandums, and other materials from rough draft, final draft, and notes.
3. Creates reports regarding budget, operations, policies, and procedures.
4. Performs other general office tasks such as file and retrieve documents; photocopy and collate documents; open, screen, and route incoming mail; transmit money and deposits; order and distribute office supplies; and schedule meetings.
5. Coordinates urgent requests that come from Department Director.
6. Prepares marketing documents and public relation items for distribution to the community.
7. Performs industry benchmarking research, comparing how other communities are solving similar issues, verifying processes; demonstrates ability to summarize pros and cons of various options and compiles information into presentation or policy/procedural recommendations for director.
8. Assists Department/Division staff with projects.
9. Supports Department in the achievement of departmental goals.
10. Performs professional secretarial functions for staff meetings and program committees, including taking and transcribing minutes, preparing agendas, or other duties.
11. Performs other related duties as required.
12. Coordinates training and maintains required records of certification and compliance with Federal and State regulations. Assists in assuring compliance with all NERC and FERC regulations regarding reliability standards.
Typical Physical/Mental Demands/Working Conditions
Typical office environment with regular use of computer, printer, copier, telephone, and other office equipment. Light physical effort exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently. Intermittent sitting, standing, and walking, and occasional driving. Some exposure to elements such as heat, cold, dampness, fumes, noise, dust, or grease. Moderate exposure to stress as a result of human behavior. Required to work at multiple locations.
Minimum Qualifications
Qualifications
Education: High school diploma or equivalent.
Experience: Two (2) years of clerical experience performing duties similar to those listed for this position.
Licenses and/or Certifications: Possess a valid driver license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.
Knowledge, Skills, and Abilities
Knowledge of:
• Clerical and general office practices.
• Correct English usage, spelling, vocabulary, and arithmetic.
• Pertinent agency rules, regulations, policies, and procedures.
• Microsoft Excel, Word, and PowerPoint in the tracking and reporting of division functions.
Skills:
• Strong interpersonal skills.
• Strong organizational skills.
• Attention to detail.
• Analytical/critical thinking.
Ability to:
• Work with limited oversight and direction
• Follow written and verbal instructions, work independently within assigned areas, be self-directed when needed, and keep on schedule.
• Operate office equipment.
• Learn specific industry terms and understand their applications and usage.
• Remain flexible and work well under pressure in an environment with changing priorities.
• Establish and maintain effective working relations with elected officials, administrators, co-workers, the public, and officials and employees of other jurisdictions.
To Apply
Submit a completed City of St. George Employment Application online at careers.sgcity.org. Applications are reviewed on an ongoing basis. This Position closes 10/11/2020 05:00 PM. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. The City of St. George is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, color, national origin, age, disability or genetic information. We make reasonable efforts to provide reasonable accommodation to disabled candidates.