Job Description
Position Summary
Under the general direction of the City Attorney, performs a variety of legal, administrative, and secretarial functions for the City of St. George, including legal research, interviewing and investigating, preparation of legal documents, computer input, answering correspondence, scheduling hearings, assisting public, typing, etc.
Essential Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
1. Procures and reviews complaints, citations, booking sheets, and police reports; analyzes facts and the law; and drafts and prepares legal documents for attorney’s signature and files with the appropriate court.
2. Performs legal research for opinions and court records research under the direction of various City attorneys using both computer and manual resources.
3. Maintains master litigation schedule and document control system. Reviews and updates cases to determine on-going informational needs, case critical deadlines, and the tracking, tracing, and control of case documents. Assists in keeping cases on track.
4. Interviews clients and witnesses in investigations and case preparation, and locates, obtains, and organizes case file information and supporting evidence.
5. Assists in the strategy for document production. Transcribes, types, and drafts formal routine legal documents under the direction of various City attorneys, including petitions, motions and supporting memoranda, stipulations, subpoenas and notices to appear, pre- and post-trial statements, and discovery documents.
6. Prepares and processes complex correspondence, legal papers, and documents requiring knowledge of legal format, terminology, and procedures. Prepares legal stipulations, orders, answers to complaints, notices, declarations, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements. Responds to discovery requests.
7. Maintains calendar of department activities, meetings, and various events and coordinates activities with other City departments, the public, and outside agencies.
8. Receives administrative review requests from citizens regarding contested parking tickets, and acts as Hearing Examiner.
9. Performs criminal background checks on criminal files under the direction of the City Prosecuting Attorney.
10. Assists in ensuring compliance of zoning ordinances.
11. Coordinates travel arrangements for department staff as needed
12. Assists in a variety of department operations, and performs special projects and assignments.
13. Assists the Risk Specialist in arranging for accident and claims reporting, arranging for drug-testing employees which will require being on-call for one weekend a month and as needed in the absence of the Risk Specialist.
14. Performs other related duties as required.
Typical Physical/Mental Demands/Working Conditions
Typical office environment with comfortable working conditions working with computers and office equipment. Handling of light weights. May include sitting for extended periods of time, standing, and walking. Considerable exposure to stressful situations as a result of human behavior, workload, and consequence of decisions. Required, within strict time frames, to organize and retain familiarity with numerous cases of varying complexity and circumstances.
Minimum Qualifications
Qualifications
Education: High school diploma or equivalent and completion of a recognized paralegal training program or two (2) years of paid related on-the-job work experience as a paralegal or legal assistant.
Experience: Minimum of three (3) years full time legal office experience. Legal experience in a City Attorney’s office desirable.
Licenses and/or Certifications: A valid Utah State Driver License is preferred.
A criminal background check is required for this position.
Knowledge, Skills, and Abilities
Knowledge of:
• Principles and practices used in legal secretarial work, and legal forms, correspondence, and terminology.
• Principles and procedures, rules, and regulations related to filing legal documents.
• Principles and processes for providing customer service.
• Modern office procedures, methods, and computer equipment.
Skills in:
• Managing one’s own time.
• Using computers to enter, transcribe, record, store, and maintain information.
Ability to:
• Perform responsible and difficult administrative and legal secretarial work involving the use of independent judgment and personal initiative.
• Understand the organization and operation of the Legal Department and of outside agencies.
• Interpret and apply administrative and departmental policies and procedures.
• Independently prepare correspondence and memoranda.
• Maintain effective relationships with those contacted in the scope of work.
• Maintain familiarity with and knowledge of court procedures.
• Perform legal research, interview witnesses, and organize information.
• Communicate effectively, both orally and in writing.
• Maintain schedules and draft legal documents.
To Apply
Submit a completed City of St. George Employment Application online at careers.sgcity.org. Applications are reviewed on an ongoing basis. This Position closes 07/08/2018 05:00 PM. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. The City of St. George is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, color, national origin, age, disability or genetic information. We make reasonable efforts to provide reasonable accommodation to disabled candidates.